// WE BUILD IT, YOU OWN IT
We replace your monthly software subscriptions with tools you own — and automate the busywork.
BuiltStead Systems sets up proven free, open-source software on a server that's yours to do what QuickBooks, Squarespace, and Salesforce do — then automates the admin that eats your week. You own all of it, and most clients go live in 30 days.
Your Software Stack
Wix · Squarespace
WordPress
−$49/mo
Quickbooks
Akaunting
−$80/mo
Salesforce
Twenty
−$150/mo
Wix · Squarespace
WordPress
−$49/mo
Invoice sent automatically
Reminder scheduled
Live in 30 days
You Own Everything
No per-user fees
Veteran Owned & Operated
Based in San Diego
// WHAT WE DO
Three ways we change how your business runs.
Lower software bills, an end to manual admin, and a system that's yours for good — built
and maintained by us, owned entirely by you.
and maintained by us, owned entirely by you.
01 · SAVE
Stop renting your software
Swap per-seat subscriptions for open-source tools that do the same job - running on a server you own.
30%
of average software budget wasted on tools no one fully uses.
02 · AUTOMATE
Work like a bigger team
We make the repetitive admin run itself, so a team of one or two operates like a team of ten.
16h
a week the average owner loses to manual admin - two full workdays.
03 · OWN
Hold the keys yourself
Every system is set up in your name on your server. No lock-in, no markup - leave anytime with all of it.
100%
yours - the website, the data, and the automations, titled to you.
* Industry research (Gartner / Zylo) finds businesses waste roughly a quarter to a third of software budgets on unused or underused subscriptions.
// IN PLAIN ENGLISH
We move your business off rented apps onto free software that runs on your own server, set it all up for you, and automate the repetitive work — you own everything and can leave anytime.
// SAVINGS CALCULATOR
Add up what you'd stop renting
Tick the subscriptions you pay for today and set your team size. We'll total the license fees you'd drop by switching to the open-source equivalents.
Team size
5 seats
Used to scale per-seat tools. Flat-rate tools don't change with team size.
SUBSCRIPTIONS YOU'D STOP RENTING
Over three years
$0
Per month$0
Per year$0
Tools replaced0
Open-source license cost is $0. You pay only for a tailored software package build by us& maintenance — no per-seat or usage fees.
Get my exact savings →* Figures use published list rates and are illustrative; your actual spend depends on tiers, add-ons, and usage.
// 01 · SAVE MONEY
Swap rented software
for tools you own.
Subscription apps charge you every month, per user, forever — and you own nothing.
We rebuild your stack on proven open-source tools: same capabilities, no per-seat fees,
and your data stays on your server.
We rebuild your stack on proven open-source tools: same capabilities, no per-seat fees,
and your data stays on your server.
// WEBSITE & CMS
Wix / Squarespace
WordPress
A site you own outright and can move anytime — never rented by the month.
// ACCOUNTING
QuickBooks
Akaunting
Invoicing and books without per-seat fees or escalating subscriptions.
// E-SIGNATURES
DocuSign
DocuSeal
Send and sign contracts — without per-envelope pricing.
// CRM & SALES
Salesforce
Twenty
A modern CRM you control, minus the enterprise price tag.
// TEAM CHAT
Slack
Mattermost
Team messaging on your own infrastructure, with full history kept.
// FILES & EMAIL
Microsoft 365
Nextcloud
Files, calendars, and documents on your own private cloud.
…and the right open-source tool for every job.
n8n, Cal.com, Chatwoot, Metabase, BookStack, Invoice Ninja, Vaultwarden, Snipe-IT & more — chosen and wired to fit your workflow.
// 02 · AUTOMATE THE BUSYWORK
Run like a bigger team —
without hiring one.
Invoices, reminders, scheduling, follow-ups, data entry — the repetitive work that quietly fills your day. We wire it together so it runs on its own, and a one- or two-person shop operates with the polish of a much bigger company.
Invoices and payment reminders that send themselves
Booking, confirmations, and scheduling on autopilot
Data flowing between your tools — no manual re-entry
16h
lost to admin each week
The average owner spends two full workdays on manual tasks.
36%
of the work week
goes to small admin tasks instead of growing the business.
5 days
faster payment
on average, when reminders go out automatically.
63%
work 50+ hour weeks
Automation gives that time back to the work that matters.
* Figures from ServiceNow, Censuswide/Time etc, The Alternative Board, and Intuit small-business research.
// 03 · OWN ALL OF IT
Built in your name.
Yours to keep.
Think of it like a work truck titled to your company — we build it and keep it running, but the keys and the title are yours. No platform can raise your rent, lock your data, or shut you out.
Private system for your business
Your tools are set up for your business, not shared as a generic template.
Hosting and maintenance included
We handle the server, updates, backups, monitoring, and security basics.
Your business data stays yours
Your customer records, website content, images, and business information belong to your business.
Export help if you leave
If you ever move away from BuiltStead Systems, we help export your important business data so you are not starting over.
// HOW IT WORKS
From scattered subscriptions
to one system you own.
Four steps. Most builds go live in about 30 days — and the whole thing is set up in your name.
WEEK 1
01
Audit
We map your current tools, what they cost, and which tasks are eating your week.
WEEK 1
02
Blueprint
We design one owned system that replaces the subscriptions and the manual work.
WEEK 2-3
03
Build
We deploy your site, tools, and automations — all in your name, on your server.
WEEK 4 +
04
Manage
We monitor, update, back up, and secure it. You stay focused on the work.
// PRICING
Pricing you can see
before you ask
A free audit, a one-time build from $750, then a flat monthly plan — no per-seat fees, cancel anytime and keep everything. Most plans cost less than the subscriptions they replace.
Essentials
$199
/mo
Get off subscriptions: up to 6 managed apps, hosting, backups, updates, and support.
Growth
$399
/mo
Lean on automation: up to 12 apps, monthly automation work, priority support, quarterly check-ins.
Most Popular
Pro
$799
/mo
For compliance: unlimited apps, security reviews, and FTC Safeguards / WISP upkeep for firms.
// FAQ
Questions, answered
Invoices and reminders that send themselves, bookings and confirmations handled automatically, and data that moves between your tools without re-entry. The repetitive admin that fills your week simply runs on its own, so a one- or two-person team operates like a much bigger one.
It depends on your current stack, which is why we start with a free audit. Most small businesses are paying for several monthly subscriptions, per user — and industry research finds roughly a quarter to a third of that spend is wasted. We replace those with open-source tools you own, so the recurring bill drops and keeps dropping.
Your business owns its content, images, customer records, and business data. OpenSoft Automations hosts and manages the software system as part of your subscription.
Most systems go live within 30 days: setup and branding in week one, the build in weeks two and three, then testing, training, and launch in week four.
It depends on what you need, so we start with a free audit and a clear quote. You pay hosting and your domain directly, at cost — no markup — and our fee only covers the work we do.
No. We handle setup, updates, monitoring, backups, and security. Connecting your account takes about ten minutes, and we walk you through it.
// GET A FREE AUDIT
See what you're
overpaying for.
A free review of your subscriptions, what they cost, and which tasks we can automate — plus a clear plan to own it all. No obligation, no pressure.
Live in 30 days
No lock-in
You own everything